Mimicking Outlook 2010’s Conversation View in Outlook 2007
One of Outlook 2010 (and Gmail)’s better features is that conversations are grouped together – that is: if you send me a message, and I reply, and you reply again, all three messages are grouped together – not just the two you sent me.
The latter is what Outlook 2007 considers a “conversation” – I’d call it a monologue, or at best half a conversation.
To get the full duplex conversation thread in Outlook 2007 do the following:
- Right-click Search Folders, select new Search Folder
- In the New Search Folder dialog, scroll all the way to the bottom, and select Create a custom Search Folder, then click the Choose.. button.
- In the Custom Search Folder dialog, enter a name that makes sense to you – I’ll call it Inbox2.0 - SKIP THE CRITERIA, then click Browse… to select which folders to include.
- In the Select Folder(s) dialog, select the Inbox and Sent Items folders (and any subfolders/other folders that may make sense for your setup), then click OK
- Back in the Custom Search Folder dialog, click OK
- Outlook will present a warning that all items in the folders will be included – this is precisely what you want, so click Yes
- Your new (Inbox2.0) folder will appear listing all received and sent messages
- From the View menu, select Arrange By, Conversation – now your messages are threaded by conversation – the full duplex kind.
- From here, you may chose to remove/insert colums (I like to show the 'To' recipient and remove the 'In Folder', and also the 'Subject' column – it is (mostly) a duplicate of the conversation title.
Enjoy your new duplex view.
Labels: experiment, howto, microsoft, moss
This is brilliant. The default conversation view was driving me crazy. Thanks for posting.
By Anonymous, at Thursday, November 12, 2009 11:38:00 AM
Thanks. I was looking for such a thing.
By Lateef Ahmed, at Sunday, January 17, 2010 4:53:00 AM
Great trick. Thanks so much!
By Unknown, at Tuesday, January 19, 2010 12:38:00 PM
thanks a gazillion!
By Anonymous, at Wednesday, May 12, 2010 8:52:00 AM
thanks ...this was great trick
By Anonymous, at Wednesday, May 19, 2010 6:40:00 AM
Mine is showing "Deleted" items also and this is frustrating because I like to keep my inbox clean.
By Int'lLove, at Wednesday, January 12, 2011 2:29:00 PM
By Anonymous, at Saturday, July 09, 2011 7:47:00 PM
By Anonymous, at Thursday, July 14, 2011 12:56:00 PM
Is there a way to sort the conversations so that the most recent emails in the threads are first instead of last?
By Anonymous, at Thursday, November 17, 2011 4:25:00 PM
well done. superb findings!
By ALIF, at Tuesday, November 22, 2011 11:57:00 AM
- Robert: Durham, UK
By Anonymous, at Wednesday, December 28, 2011 6:39:00 AM
Mine is also showing the Deleted items and all items from the Inbox subfolders which is annoying, although only Inbox and 'Sent items' folders were checked... I might play around with this as it's a promising solution.
Anyway, customizing this view, the items within a conversation can be storted based e.g on Received field.
By Anonymous, at Wednesday, February 08, 2012 5:44:00 AM
... but adding in the Criteria dialog, Advanced tab that the only mails whose Note field 'In Folder' is Inbox and 'Sent Items' will do the trick :)
By Anonymous, at Wednesday, February 08, 2012 5:57:00 AM
By David Mochen, at Wednesday, June 27, 2012 10:03:00 AM
"... but adding in the Criteria dialog, Advanced tab that the only mails whose Note field 'In Folder' is Inbox and 'Sent Items' will do the trick :)"
--> you can better set it to not show "deleted items" ( in folder does not contain "deleted items"
By Anonymous, at Wednesday, October 03, 2012 6:42:00 AM
very pleased. Thank you very much for trick.
i am a contractor. move to different company every 6 month or so. Most of the companies give laptop with 2007. This trick is just amazing.
By varuon, at Friday, January 04, 2013 9:31:00 AM
in Rome people would say that you are a "paraculo" (fox/smart in funny way :)
By Anonymous, at Wednesday, February 06, 2013 12:01:00 PM
It seems to be pulling in messages from folders that I did not select. I have certain rules set up to send certain emails from my inbox directly to subfolders that I have created. Could this be an issue? I really don't want those emails showing up on this view. Any help would be appreciated.
By Scot Motzny, at Wednesday, February 20, 2013 9:47:00 AM
@Scot: Sorry - I no longer have access to Outlook 2007, so I am unable to help. Best of luck.
By Oskar Austegard, at Wednesday, February 20, 2013 10:52:00 PM
@Scott When you go to the Browse menu to select your folders make sure you don't have "Search subfolders" checked (right under the folder list). Or expand your Inbox (+) and select only the foldes which you want to include.
I hope this helps :).
By Anonymous, at Thursday, February 21, 2013 4:19:00 AM
By Chris, at Monday, July 29, 2013 7:33:00 AM
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